On Tuesday, July 11, 2023 at the Auditorium Building of the Graduate School of Universitas Gadjah Mada (UGM), a Patent Document Drafting Workshop was held that was attended by lecturers, researchers, research assistants, and students to get material on patent document drafting from the Main Patent Examiner of the Directorate of Patents, DTLST, and Trade Secrets, Directorate General of Intellectual Property (DJKI). This activity was also the opening of a series of Patent Examiners Go to Campus Programs held at UGM, starting July 11 to 21, 2023. The next series of activities is Patent Document Drafting Assistance with the Main Patent Examiner and Intellectual Property Commercialization Discussion.

The Patent Document Preparation Workshop began with an activity report by representatives from the Directorate of Cooperation and Empowerment of Intellectual Property, DJKI, followed by remarks from the Directorate of Research of UGM, represented by the Secretary of the Directorate of Research, Prof. drg. Diatri Nari Ratih, M.Kes., Ph.D., Sp.KG(K). In his remarks, the Secretary welcomed the participants. Gratitude was also expressed to DJKI for their cooperation and it was an honor for UGM to be selected as one of 10 universities that had the opportunity to carry out the Patent Examiners Go to Campus Program. “Universities with their main task is to carry out the tri dharma in the fields of Education, Research, and Community Service to produce various innovative works that can get intellectual property rights protection,” said Prof. Diatri. The results of the tri dharma, in addition to obtaining intellectual property, also have moral rights and economic rights. In supporting efforts to increase intellectual property, especially in the field of patents, UGM has held Training of Trainers (ToT) activities for work units, training on patent document searches, and patent document search workshops.

The event was opened by the Head of the Regional Office of the Ministry of Law and Human Rights of the Special Region of Yogyakarta, Agung Rektono Seto, S.E., M.Si.. “We are proud to be present at UGM to jointly build patent improvement, especially in Yogyakarta, so that the patents produced can benefit the nation, especially the people of the Special Region of Yogyakarta”, said Agung. In this activity, the DJKI deployed 2 (two) Main Patent Examiners who took the time for approximately 14 days to assist inventors in preparing patent documents. Agung hopes that this activity will be a stimulus for lecturers and students to become inventors who not only protect their inventions but can also commercialize them so as to provide economic benefits for both inventors and the wider community. “Hopefully this activity can run smoothly and successfully and provide benefits to others,” said Agung.

After the opening ceremony, the Patent Document Preparation Workshop was filled with exposure material from the Main Patent Examiners, namely Ir. Sinom Pradopo as a patent examiner in the mechanical field and Dra. Sri Sulistiyani, M.Si. as a patent examiner in the biological and pharmaceutical fields. The material presented was Patent Governance in Higher Education and Patent Document Preparation as a provision for participants in participating in the next activity, namely patent document assistance with patent examiners.

The Directorate of Research of Universitas Gadjah Mada (UGM) organized the “Workshop and FGD on Improving the Quality of UGM Scientific Journals in 2023,” which was held on Monday, July 31, 2023 in Bulaksumur Room, University Club (UC) Hotel UGM. This event aimed to strengthen cooperation and collaboration between scientific journal managers, so as to improve journal quality and encourage the growth of journal management at UGM. In addition, this event served as a forum for sharing experiences, thoughts, and best practices in the management of scientific journals at UGM.

The event was opened by the Secretary of UGM Research Directorate, Prof. drg. Diatri Nari Ratih, M.Kes., Ph.D., Sp.KG (K)., who in her opening remarks expressed great hope that all journal managers will increase UGM’s reputation as an excellent research university, through the management of journals with high standing. This hope is supported by the existence of various scientific journal management programs organized by the Directorate. The Head of the Sub-Directorate of Scientific Publication and Intellectual Property Directorate of Research UGM, Ratih Fitria Putri, S.Si., M.Sc., Ph.D., conveyed the various assistance programs, services, facilitation, and policies managed by the Directorate to facilitate and support scientific journals at UGM. The increased reputation of journals at UGM will certainly have a broad impact, both on the performance of the university as well as the development and dissemination of science.

Scientific journal accreditation is one of the instruments to encourage scientific journals to meet certain qualities and implement best practices in scientific publication. In line with this, scientific journal indexing institutions also apply strict standards and a more comprehensive evaluation process to ensure that indexed journals meet good publishing standards. Therefore, managers of scientific journals at UGM are required to have adequate knowledge and follow the latest developments, in either accreditation, indexation, or other important knowledge needed in journal management.

The Coordinator of Scientific Publications and Scientific Journals of DRTPM DIKTI Ristek, Yoga Dwi Arianda, S.T., was presented directly as a resource person in the first session to provide exposure and socialization related to scientific journal accreditation. The next material presentation was best practices in indexing scientific journals in Scopus, delivered by the second speaker, Dr. Miftahul Ilmi, S.Si., M.Si. who is the Editor in Chief of the Journal of Tropical Biodiversity and Biotechnology (JTBB). This first session was guided by moderator Ide Yunianto, S.Si., M.Eng, the Coordinator of Scientific Journal Management at the Directorate.

The Directorate of Research also presented speakers from the UGM Journal Reputation Improvement Acceleration Teams. The first speaker, Dr. Andri Putra Kesmawan, S.IP, M.IP, presented material about the application of Creative Commons licenses in scientific journals, followed by Dr. Purwani Istiana, S.I.P., M.A., who presented material about the best practices for indexing scientific journals in DOAJ. This second session was guided by Agustina Asih Tri Utami, S.T.P.

In the last session, namely the Focus Group Discussion (FGD) session, discussions and direct assistance were held, where a total of 174 participants who were representatives of 103 journals at UGM were divided into four different groups according to the current condition of each journal and according to the scientific cluster of the journal. The discussion of the strategic plan for scientific journals was guided by moderator Dr. Miftahul Ilmi, S.Si., M.Si, and the group of scientific journals in the field of social sciences and humanities was guided by moderator Widya Paramita, S.E., M.Sc., Ph.D.

This workshop and FGD activities are expected to provide several outcomes, including: UGM journal managers attain additional knowledge about best practices and the latest information related to scientific journal management, understand the flow of the national journal accreditation process and indexation of scientific journals, and they receive the latest information related to scientific journal development programs organized by the Directorate of Research. With good management, it is expected that the quality and reputation of UGM journals will increase.

Author: Kiki
Photos: Ma’ruf

In order to improve the quality and quantity of book manuscripts produced by UGM, both by lecturers and education staff, the Directorate of Research held a “2023 Book Writing Workshop” on Tuesday, July 25, 2023 in Multimedia Room I, UGM Central Building.

The event began with remarks from the Director of Research, Prof. Dr. Mirwan Ushada, STP., M.App.Life.Sc., who in his speech expressed his hope that participants would immediately be able to start the preparation of their respective tri dharma works in the form of books, and that hopefully this workshop would produce outcomes that can be facilitated for the publishing process.

The speakers were Dr. Mutiah Amini, M.Hum., from the Faculty of Humanities, in the first session, with the theme “Becoming an Author of Reference Books and Textbooks, What’s the Difficulty?”, followed by Dr. rer. nat. Wiwit Suryanto, S.Si., M.Si., from the Faculty of Mathematics and Natural Sciences, in the second session, who provided an introduction into LaTeX typesetting, with “Writing a Book in LaTeX Format”. Participants showed enthusiasm following the presentations from both speakers, as evident in the discussion and QA session, where participants asked for writing tips and had discussions with both speakers, in terms of their book publishing experience.

Furthermore, there was a socialization session of the publishing program by the UGM Press Manager, Dr. I Wayan Mustika, S.T., M.Eng., and an explanation of the book publishing and marketing process by the UGM Press team.

The “Book Writing Workshop 2023” ended with a Manuscript Clinic for offline participants who already had a draft of their manuscript. This activity was expected to facilitate participants who already have a manuscript so that their work is ready to be published through UGM Press. This hybrid activity was attended by 53 participants, comprising lecturers and education staff who attended offline and no less than 57 participants who attended online. [Umar/Kiki]